UBS:nine version 4: Accounting

UBS Accounting is the first step to a computerised business. With more than 135,000 installations in Malaysia alone, we are now a household brand among Small Medium Businesses (SMBs). Many institutions of higher learning prefer UBS Accounting as part of their course as it is simple to use and has comprehensive reports. To date, over 350 universities, colleges and private schools have incorporated the UBS Certificate course as part of their curriculum.

Features provided in the system enable companies to work easier and more efficiently. The modules includes:

            - General Ledger
      - Debtors
      - Creditors
      - Assets Register

 

UBS Accounting is suitable for most companies and businesses such as:

·         Accounting Firms

·         Co-Operative Societies

·         Manufacturing Companies

·         Non-Profit Organizations

·         Retail

·         Restaurants

·         Trading Companies

·         Training Institutions

·         Wholesalers

HIGHLIGHTS! Find out more about our Add-On modules which is available in this version:

·         UBS eCredit Controller

·         UBS ePayMaster

·         UBS eWebMaster

·         ACT! by Sage for UBS

·         UBS Mobile

FEATURES:

1.     Wizard Setup

a.     Shown during initial setup.

b.    Serves as a quick start to new users in getting started with the system.

c.     Provides a step-by-step guide for the user to setup necessary masters in the system.

d.    Reduces the hassle of going thru different menu paths in order to get all the setup required in place.

e.     The step by step wizard includes the following actions:-

2.  Transaction Wizard

a.     Simplify entry process for new users.

b.  Provide step-by-step guide to enter transaction with samples for reference.

c.  Minimize entry error.

d.  The transaction wizards are available are:
- Start Your Businesss
- Sales Journal
- Purchase Journal
- Cheque Received Journal
- Cheque Payment Journal

3.    New User Interface

a.     Quick access to process flow.

b.    Task flows are displayed on the newly introduced dashboard.

c.     User is allowed to choose to execute tasks by clicking on the process flow button to access the entry screen directly.

d.    Quick access helps to speed up a task by eliminating the tedious tasks of having to go a few levels to call up the entry screen itself.

e.     Useful for new users who are not familiar with the system.

f.     Quick access process flows are grouped by the following sections:

4.     Enhanced Features

a.     Debtor Receipt and Creditor Payment - new entry screen.

   i. These 2 new screen are introduced to give user a better cash flow management and to work efficiently.

  ii. Benefits included:

     - Overview on all bank balances.

     - Users can check on running bank balance during transaction input.

     - Users have the flexibility to perform knock-off and reverse process within the same screen. 

b.    Payment Services
- UBS ePayMaster
- OCBC - Easi-Giro
- HSBC - ACH & COS
- RHB - IBG

c.      Additional Dashboard Reports

   - Six additional reports are added to the KPI list to provide easy access to critical information for better collection and fund management. They are:
      - 6 months AR Aging - Chart
      - 12 months AR Aging
      - Debtors with outstanding exceeding 3 months
      - Customer Outstanding Analysis
      - Monthly collection by agent
      - Monthly sales Vs Collection

d.    Excel Add-On

    - This features has been enhanced to work directly from Excel itself. No setting or configuration required - it is as simple as a clicking on the "Add-Ins" menu in Excel. You can start your analysis with the following data:

            - Debtor Profile 
      - Creditor Profile
      - GL Data
      - GL Balance

e.     SMS

     - This features is enhanced to provide more flexibility:

            - Search on Debtors, Creditors and Phone Numbers for easy  
        selection of recipients.
     -  Message Content text field box available for user to create own
        message for sending out.
     -  More choices available in Content Type: 
              - SMS created by user
              - Top 3 Overdue Supplier
              - Top 3 Overdue Customer
              - Debtor Outstanding
              - Debtor Exceeding Credit Limit

f.     Licensing

    - Alternative method provided to enhance user experience and eliminate waiting time. Users with internet facility can now directly login to perform:

       - ONLINE License Reissuance
 - ONLINE Updates - to download latest fixes and or version released